Title
Miscellaneous Building Repairs - Requirements Contract Recommendation - IFB 18-FMD-038 (Ordinance S-44311)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Skyline Builders & Restoration, Inc., Simpson Walker Contracting Corporation, Bio Janitorial Service, Inc., BWC Enterprises, Inc., dba Woodruff Construction, Loberg Construction, LLC, Koo Design Build, Diamond Ridge Development Corporation, Hernandez Companies, Inc., and SWABS-AZ, Inc., for incidental building repairs to be used on an as-needed basis in an amount not to exceed $250,000 over the life of the contracts. Further request the City Controller to disburse all funds related to this item.
Report
Summary
These contracts will be used for commercial maintenance, incidental building repairs and tenant improvement services for over 600 City-owned facilities maintained by the Public Works Department. The services will be used as needed to provide the Facilities Management Division additional support with increased building repairs and tenant improvements for various customer departments, including but not limited to, Fire, Police, Parks and Recreation, Library, Human Services, Street Transportation, Neighborhood Services, and the Office of Arts and Culture.
Procurement Information
An Invitation for Bid for miscellaneous building repairs was conducted in accordance to Administrative Regulation 3.10. There were twelve offers received by the Public Works Procurement Division on Jan. 17, 2018. The offers were evaluated based on price, responsiveness to all specifications, terms and conditions, and the responsibility to provide the required goods and/or services. The offers submitted by Skyline Builders & Restoration, Inc., Simpson Walker Contracting Corporation, Bio Janitorial Service, Inc., BWC Enterprises, Inc., dba Woodruff Construction, Loberg Construction, LLC, Koo Design Build, Diamond Ridge Development Corporation, Hernandez Companies, Inc., and SWABS-AZ, Inc., are deemed to be fair and reasonable based on the market and previous contract.
Contract Term
The initial two-year contract term shall begin on or about May 1, 2018, and end on April 30, 2020. Provisions of the contract include an option to extend the term up to three years, in one-year increments, which may be exercised by the City Manager or his designee.
Financial Impact
The aggregate contract value including all option years will not exceed $250,000 (including applicable taxes), with an estimated annual expenditure of $50,000. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.