Title
Airport Custodial and Floor Care Services Contracts - AVN RFP 23-032 - Request for Award (Ordinance S-50535)
Description
Request to authorize the City Manager, or his designee, to enter into three separate contracts with ABM Aviation, Inc., 3H & 3H, Inc., and JanCo FS 3, LLC doing business as Velociti Services to provide custodial and floor care services at Phoenix Sky Harbor International Airport, Phoenix Deer Valley Airport, and Phoenix Goodyear Airport (Airports) in a combined amount up to $224 million for the seven-year total contract term. Further request to authorize the City Controller to disburse all funds related to this item.
Report
Summary
On May 31, 2023, the Phoenix City Council authorized the issuance of a Request for Proposal (RFP) for three contracting opportunities under the Airport Custodial and Floor Care Services RFP, large company, small company, and floor care services categories. The small company category opportunity was reserved for small businesses, including local small businesses with gross income less than $22 million over the past three years, pursuant to the Small Business Administration's guidelines. The contracts will provide staff, equipment, supplies, and supervision necessary to furnish custodial cleaning and floor care services for the Airports. Each contract opportunity will include an Employee Retention Policy, which will require the successful proposer to retain current custodial services contract employees for at least 90 days.
Procurement Information
A Request for Proposal (RFP) AVN RFP 23-032 was processed in accordance with City of Phoenix Administrative Regulation 3.10. A total of 23 proposals were received for the following three Groups under the RFP. All proposals were reviewed for minimum qualifications and responsiveness and seven proposals were deemed non-responsive.
- Group A - Large Company Custodial Services
- Group B - Small Company Custodial Services
- Group C - Floor Care Services (Large Company)
A four-member evaluation committee evaluated those proposals based on the following five criteria with a maximum possible point total of 1,000:
- Operations Plan: 0-300 Points
- Qualifications/Experience: 0-225 Points
- Quality Assurance and Work Order Management Program: 0-200 Points
- Recruitment and Retention Plan: 0-175 Points
- Pricing: 0-100 Points
After reaching consensus for all three Groups, the evaluation committee recommends awards to the following vendors:
Group A - Large Company Custodial Services:
ABM Aviation, Inc. - 855.23 Points.
Group B - Small Company Custodial Services:
3H & 3H, Inc. - 841.26 Points.
Group C - Floor Care Services (Large Company):
JanCo FS 3, LLC doing business as Velociti Services - 788.23 Points.
Contract Term
The contracts will begin on or about April 1, 2024, for a five-year term with two one-year extension options for a total seven-year contract, which shall be exercised at the sole discretion of the Aviation Director.
Financial Impact
The total combined contract value will be up to $224 million for the aggregate seven-year contract term.
Funding is available in the Aviation Department's budgets.
Concurrence/Previous Council Action
The Business and Development Subcommittee recommended approval of this item on Nov. 2, 2023, by a vote of 3-0.
The Phoenix Aviation Advisory Board recommended approval of this item on Nov. 16, 2023, by a vote of 6-0.
The Transportation, Infrastructure and Planning Subcommittee recommended approval of this item on Jan. 31, 2024, by a vote of 4-0.
Location
Phoenix Sky Harbor International Airport, 2485 E. Buckeye Road
Phoenix Deer Valley Airport, 702 W. Deer Valley Road
Goodyear Airport, 1658 S. Litchfield Road, Goodyear, Ariz.
Council Districts: 1, 8, and Out of City
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.