Title
Forklifts - Agreement Recommendation (Ordinance S-47474)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Leavitt Machinery USA, Inc., dba Reliable Forklift Sales, Handling Systems, Inc., and Octane Forklifts, Inc., for the purchase of various types of forklifts used for operations. Further request to authorize the City Controller to disburse all funds related to this item. This item will have an aggregate amount of $1.25 million.
Report
Summary
The Public Works Department has an immediate need to purchase various types of forklifts for City departments. This equipment will be used to safely move and lift items from one location to another within a warehouse, maintenance yard, or other facility to maintain employee safety or prevent damage to materials being moved. Currently, 37 forklifts in the fleet have exceeded their 15-year life cycle. This contract supports the replacement of aged equipment in Public Works, Police, Fire, Parks and Recreation, Neighborhood Services, Human Resources, and the City Clerk departments. Over the next five years, this agreement will also support an additional 24 forklifts estimated to exceed the 15-year life cycle through the life of the contract.
Procurement Information
Invitation for Bid (IFB) 21-FSD-037 was conducted in accordance with Administrative Regulation 3.10. The Public Works Department received four bids, with all being deemed responsive and responsible, with the vendors being recommended for award based on low bid found in Attachment A.
Contract Term
This agreement will begin on or about Council approval on May 1, 2021 and will have an initial one-year contract period, with four additional option years to be exercised in increments of up to one year, for a total contract term of five years.
Financial Impact
This item will have an estimated $250,000 annual expenditure, with a total aggregate amount of $1.25 million over the life of the contract. Funding is available in various City departments' budgets.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.