Title
Phoenix Sky Harbor International Airport Terminal 4 Infrastructure Fire Alarm Replacement - Design-Build Services Amendment - AV21000102 (Ordinance S-50971)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Agreement 155436 with Chasse Building Team, Inc. to provide additional Design-Build Services for the Phoenix Sky Harbor International Airport Terminal 4 Infrastructure Fire Alarm Replacement project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The additional fee for services included in this amendment will not exceed $1.7 million.
Report
Summary
The purpose of this project is to replace the existing Terminal 4 (T4) Fire Alarm/Voice Evacuation System with a new updated system at Phoenix Sky Harbor International Airport. The existing fire alarm system in T4 has been in place since 2003 and some parts of the system much longer than that. The existing system has reached the end of its service life, according to the manufacturer. To minimize the impact on terminal operations, this project will proceed in phases while the existing system stays active. Night work and multiple shifts will be required to expedite the work at certain locations.
This amendment is necessary to begin the next phase of construction services and begin construction administration and inspection services for this project. This will allow for the entire T4 fire alarm system to work cohesively, and migrate to the Emergency Communication System (ECS). This amendment will provide additional funds to the agreement.
Chasse Building Team, Inc.’s additional services include, but are not limited to: review submittals and respond to Requests for Information, perform site visits and prepare field observation reports; certify construction progress payment applications; prepare monthly construction progress reports; review proposal requests and change orders; participate in equipment commissioning process and provide system acceptance testing and documentation; participate in substantial completion walkthrough and develop punch list; participate in final walkthrough; participate in the 11.5 month warranty inspection; prepare and submit all required Federal, State, County, and City reports; and notify owner of any unsafe conditions observed at the construction sites.
Contract Term
The term of the agreement amendment will remain unchanged. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
- The initial agreement for Design-Build Services was approved for an amount not to exceed $1 million, including all subconsultant/subcontractor and reimbursable costs.
- Amendment 1 to Agreement 155436 for Design-Build Services was approved for an additional amount not to exceed $9 million, including all subconsultant/subcontractor and reimbursable costs.
- This amendment will increase the agreement by an additional $1.7 million, for a new total amount not to exceed $11.7 million, including all subconsultant/subcontractor and reimbursable costs.
Funding for this amendment is available in the Aviation Department's Capital Improvement Program. The Budget and Research Department will separately review and approve funding availability prior to the execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The City Council approved:
- Design-Build Services Agreement 155436 (Ordinance S-48075) on Nov. 3, 2021; and
- Amendment 1 to Design-Build Services Agreement 155436 (Ordinance S-49731) on May 31, 2023.
Location
2485 E. Buckeye Road
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Inger Erickson, the Aviation Department and the City Engineer.