Title
Motorcycles and Off-Highway Vehicles - ADSPO 18-00007908 (Ordinance S-47573)
Description
Request to authorize the City Manager, or his designee, to execute amendments to agreements: 149453 with LZ Delta, LLC; and 149452 with C & W Motors, Inc. dba Ridenow Powersports Chandler, to authorize additional expenditures for purchase of motorcycles and off-highway vehicles for the Public Works Department on behalf of other City departments. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $1,520,000.
Report
Summary
The Public Works Department is responsible for the purchase of all the City's fleet vehicles, including Police vehicles. A minimum of 10 motorcycles are anticipated to be replaced each fiscal year. The contract will allow the Public Works Department the ability to purchase motorcycles on behalf of the Police Department as well as other small off-highway vehicles that may be purchased by various City departments. The motorcycles will allow the officers to safely perform their job duties and respond to emergency situations and other residents' needs. The small off-highway vehicles will also allow City employees to perform their job duties in a safe and efficient manner.
Procurement Information
In accordance with Administrative Regulation 3.10, a participating agreement is required when the City uses a cooperative agreement from another public agency. The contracts were awarded through a competitive process consistent with the City's procurement processes, as set forth in the Phoenix City Code, Chapter 43. Use of cooperative agreements allows the City to benefit from national government pricing and volume discounts.
Contract Term
The contract term is March 1, 2019 through Feb. 29, 2024.
Financial Impact
The initial authorization for Motorcycles and Off-Highway Vehicles agreements were for an expenditure not-to-exceed $1 million. This amendment will increase the authorization for the agreement by an additional $1,520,000, for a new total not-to-exceed agreements value of $2,520,000. The additional expenditures will support future end-of-life motorcycle and off-highway vehicle replacements for each fiscal year through the end of the contract term.
Funding is available in the Police and Public Works departments’ budgets and includes funding from the Arizona Governor's Office of Highway Safety Proposition 207 Grant for motorcycle replacements for the Police Department.
Concurrence/Previous Council Action
The City Council approved Agreements 149452 and 149453 (Ordinance S-45401) on Feb. 20, 2019.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.