Title
Custodial Services Contracts for Water Services Department (Ordinance S-46051)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Open Works, Palacios Marine Industrial and Triangle Services, for custodial services for the Water Services Department. Further request to authorize the City Controller to disburse all funds related to this item. The aggregate value of the contracts will not exceed $3,359,000.
Report
Summary
The purpose of these contracts is to provide custodial services, on a regular basis, for the Water Services Department at 81 facilities located across 21 locations throughout the City. Due to the wide geographic spacing of the facilities, it was determined to be in the best interest of the City to award contracts to seven groups of locations arranged geographically.
Services include, but are not limited to, general cleaning of the exterior and interior of facilities, such as floors, restrooms and office space. Additional services include more advanced cleaning of floors and upholstery.
Procurement Information
In accordance with Phoenix City Code SEC 43-12 (A) and (B), and the City's Administrative Regulation 3.10, an Invitation for Bid (IFB) was posted on the City's solicitation website on June 6, 2019. It was determined that it would be in the City's best interest to award by group to the following bidders:
Group 1 - Open Works: $3,662 (monthly costs)
Group 2 - Open Works: $3,533 (monthly costs)
Group 3 - Open Works: $12,302 (monthly costs)
Group 4 - Palacios Marine Industrial $10,352 (monthly costs)
Group 5 - Open Works: $4,685 (monthly costs)
Group 6 - Triangle Services: $7,693 (monthly costs)
Group 7 - Open Works: $5,434 (monthly costs)
Contract Term
Each contract term will be for five years to begin on or about Oct. 2, 2019 through Sept. 30, 2024.
Financial Impact
Aggregate value of the contracts is not to exceed $3,359,000. Funding for these contracts is available in the Water Services Department's Operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.