Title
Hedgepeth Waterline Improvement District - Design-Bid-Build Services - WS85503001 (Ordinance S-50421)
Description
Request to authorize the City Manager, or his designee, to accept TF Contracting Services LLC as the lowest-priced, responsive and responsible bidder and to enter into an agreement with TF Contracting Services LLC for Design-Bid-Build Services for the Hedgepeth Waterline Improvement District project. Further request to authorize the City Controller to disburse all funds related to this item. The fee for services will not exceed $3,753,447.20.
Report
Summary
The purpose of this project is to construct approximately 1,400 linear feet of proposed 12-inch water distribution main along 51st Avenue between Behrend Drive and Tonopah Drive and approximately 1,200 linear feet of proposed 12-inch water distribution main along Tonopah Drive between 51st Avenue and 47th Avenue.
The selection was made using an Invitation for Bids procurement process set forth in section 34-201 of the Arizona Revised Statutes. Three bids were received on Oct. 3, 2023. A Small Business Enterprise (SBE) goal has not been established for this project due to a lack of availability of SBE contractors for this type of work.
The Opinion of Probable Cost and the lowest responsive, responsible bidders are listed below:
Opinion of Probable Cost: $3,248,186
TF Contracting Services LLC: $3,753,446.20
Arrowmark Underground LLC: $4,421,000
Action Direct LLC dba Redpoint Contracting: $4,529,759
Although the bid exceeds the Engineer’s Opinion of Probable Cost by more than 10 percent, it has been determined the bid represents a fair and reasonable price for the required work scope. Additionally, the bid award amount is within the total budget for this project.
Contract Term
The term of the agreement is 240 calendar days from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for TF Contracting Services LLC will not exceed $3,753,447.20, including all subcontractor and reimbursable costs.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The City Council approved Resolution Agreement (Ordinance S-22130) on June 14, 2023.
Location
51st Avenue between Behrend Drive and Tonopah Drive, and on Tonopah Drive between 51st Avenue and 47th Avenue
Council District: 1
Department
Responsible Department
This item is submitted by Deputy City Managers Ginger Spencer and Alan Stephenson, the Water Services Department and the City Engineer.