Title
GEM Gas Analyzer Purchase, Calibration and Maintenance Agreement (Ordinance S-48935)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with QED Environmental Systems, Inc. for purchase, calibration, and maintenance of GEM gas analyzers. Further request authorization for the City Controller to disburse all funds related to this item. The total value of the agreement will not exceed $200,000.
Report
Summary
The Public Works Department is responsible for monitoring gases at City landfills. Federal, state, county, and local regulations require the City to read, record, store, and monitor landfill gases. The GEM gas analyzers sample and analyze the methane, carbon dioxide, and oxygen content of landfill gases. This information is recorded by site, date, and time. The information is downloaded and reported to the regulatory agencies as required to meet compliance standards. The GEM gas analyzers require factory calibration and regular maintenance to maintain the integrity and validity of the readings and recording instruments. The calibration is manufacturer-specific and must be documented. This agreement will provide regular calibration, maintenance, and purchase of the GEM gas analyzers to remain in compliance with regulatory requirements, and for the safety of employees, contractors, and the public.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as the result of a Determination Memo citing that QED Environmental Systems, Inc. is the sole source provider for the purchase of GEM equipment, parts, service, warranty, and training.
Contract Term
The contract will begin on or about Oct. 1, 2022, for a five-year term.
Financial Impact
The aggregate value of the contract is $200,000, including all applicable taxes, with an estimated annual expenditure of $40,000.
Funding is available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.