Title
Trailhead Janitorial Services Request for Proposals PKS-RFP24-TJ02 - Recommendation for Award (Ordinance S-51512) - Districts 2, 3 & 6
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Oranje Commercial Janitorial Service to provide trailhead custodial maintenance services for the Parks and Recreation Department in an amount not to exceed $2,500,000 over the term of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This contract will provide comprehensive janitorial and grounds maintenance support for trailheads and visitor centers throughout the City of Phoenix. The contractor will clean and maintain restrooms, ramadas, picnic areas, parking lots, etc. These facilities are heavily utilized by residents and visitors of Phoenix year-round and this contract will ensure facility cleanliness to enhance and support the quality of the customer experience.
Procurement Information
A Request for Proposals was processed in accordance with the City of Phoenix Administrative Regulation 3.1.0. Five offers were received, of which, two were deemed responsive and responsible based on the minimum qualifications of the solicitation requirements.
The proposals were evaluated and scored by a five-member panel evaluation committee. The proposals were evaluated based on the following criteria (1,000 points possible):
Qualifications and Experience : 0-300 points
Service Performance Level: 0-400 points
Operations Plans: 0-200 points
Price: 0-100 points
The award recommendation for Oranje Commercial Janitorial was based on the following consensus scoring:
Oranje Commercial Janitorial: 885
Allied Universal Janitorial Service: 785
Contract Term
The contract will begin on or about January 1, 2025, for a three-year term with two one-year options to extend.
Financial Impact
The aggregate value will not exceed $2,500,000, with an estimated annual expenditure of $500,000. This amount includes regular, monthly and as-needed ancillary services. Funds are available in the Parks and Recreation Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager John Chan and the Parks and Recreation Department.