Title
Contract with Cem-Tec Corporation and Southwest Fabrication, LLC - RFQ 17-FMD-059 (Ordinance S-43559)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Cem-Tec Corporation (Vendor 3017857) and Southwest Fabrication, LLC (Vendor 3012489) to provide non-traffic light pole supply and services at City facilities on an as-needed basis in an amount not to exceed $45,000 over the life of the contracts. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Non-traffic light poles are used for security lighting in parking lots, walkways, and for area lighting. Poles can be round or square, heights from 15 feet to 100 feet, and made of steel, aluminum or concrete. New poles are needed to replace poles that are rusted or damaged in various parks and parking lots. Failure to replace rusted or damaged poles creates a safety issue for employees and the public.
Procurement Information
Request for Quotations (RFQ) 17-FMD-059 was conducted in accordance with Administrative Regulation 3.10. Two offers were received by the City on April 12, 2017. The offers were evaluated based on responsiveness to all specifications, terms and conditions, and responsibility to provide the required services. The offers submitted by Cem-Tec Corporation and Southwest Fabrication, LLC, are deemed to be fair and reasonable based on the market. Quotations follow:
Cem-Tec Corporation: $34,614
Southwest Fabrication, LLC: $34,996
Contract Term
The initial one-year term of the contracts will begin on or about June 15, 2017, and end on June 14, 2018. Provisions of the contracts include an option to extend the term up to two years, in increments of up to one year, which may be exercised by the City Manager or his designee.
Financial Impact
The aggregate value of both contracts will not exceed $45,000, with an estimated annual expenditure of $15,000. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.