Title
American Rescue Plan Act Phoenix Resilient Food System Programs - Enter into Agreement for Video Production Services (Ordinance S-51164)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Jux Media to disburse funds for completion of two documentary videos on the American Rescue Plan Act (ARPA) funded Phoenix Resilient Food Systems Initiative Program. Further request to authorize the City Controller to disburse all funds related to this item. Funding is available through the City’s ARPA allocation of federal funding and is in the Phoenix Resilient Food System category of the strategic plan, Gila River Indian Community (GRIC) grant funds, and general funds. The additional aggregate expenditures included will not exceed $67,710.
Report
Summary
In response to the COVID-19 pandemic, the Office of Environmental Programs (OEP) developed a food assistance plan to address the food needs of vulnerable populations and communities impacted by COVID. The plan provides:
- Access to healthy foods for impacted populations;
- Infrastructure assistance regarding transportation and delivery with a focus on home delivery;
- Support for food banks, food pantries and community agencies;
- Support for increased local food production; and
- Business and employment opportunities throughout the food system spectrum.
The goal of the documentaries is to portray the City of Phoenix's innovative approach to building a resilient food system by highlighting the ARPA-funded Phoenix Resilient Food Systems Initiative and the Phoenix Backyard Garden Program funded by ARPA and GRIC. The documentaries seek to showcase the movement toward a comprehensive and equitable food system in Phoenix, emphasizing accessibility, sustainability, and community engagement. The story will be told through the lens of the City Council approved goal in the 2025 Food Action Plan of creating a sustainable, equitable, thriving local food system with healthy, culturally relevant and affordable food for all.
The project involves the completion of two documentaries as follows:
- ARPA-funded Phoenix Resilient Food System Initiative programs and projects. The documentary will highlight the work in each of the fourteen (14) programs and will include interviews with subrecipients, grantees, and residents. The documentary will showcase the implementation of the programs, including, sustainable urban agriculture, agri-food technology, food waste reduction, workforce development initiatives, and collaboration with nonprofit organizations and small businesses.
- Phoenix Backyard Garden Program (BGP) funded by ARPA and by a grant from GRIC. The BGP has installed free garden systems for 246 City of Phoenix residents with education, maintenance, training, and support for one year. The BGP documentary will showcase the impact of the program through the lens of residents and the impact on the subrecipients managing the program, including a nonprofit and two small businesses.
Procurement Information
Services were procured in accordance with Administrative Regulation 3.10 to implement and administer programs intended to prevent, prepare for, and respond to the COVID-19 pandemic. The winning proposal was selected based on the lowest bid received based on the scope of work prepared by OEP, including the ability to complete the documentaries by Dec. 31, 2024.
Four offerors submitted proposals and were deemed to be responsive and responsible as follows:
- New Angle: $81,000
- OH Partners & Matter Films: $70,000
- Skyline: $70,000
- Jux Media: $67,710
Based on the lowest cost, Jux Media is recommended for award.
Contract Term
The term of the agreement will begin on or about July 1, 2024, through Dec. 31, 2024.
Financial Impact
The aggregate expenditures of this agreement will not exceed $67,710. The total project funding available is $67,710 and is from the following three funding sources:
- $30,000 - ARPA funds
- $17,710 - GRIC funds
- $20,000 - OEP general funds
Concurrence/Previous Council Action
The City Council approved the ARPA Strategic Plan on June 8, 2021, and the ARPA Phoenix Resilient Food System allocation for the second tranche on June 7, 2022.
Department
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Office of Environmental Programs.