Title
Generac Generators Maintenance and Repair Services Contract - RFA 26-FSD-018 - Request for Award (Ordinance S-52262) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Energy Systems Holdings,Inc. dba West Coast Energy Systems, LLC to provide maintenance and repair services for Generac generators. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $163,950.
Report
Summary
The Public Works Department is responsible for the maintenance and repair of generators located at facilities citywide, including 77 Generac generators. These generators provide backup, a power source, at critical locations such as wastewater lift stations, fueling stations, and 911 dispatch centers. The repair of this equipment requires calibration that only the Original Equipment Manufacturer (OEM) dealer can provide. It is necessary to have repairs completed by the OEM dealership to ensure the proper operation of the generators in the event of a power failure. Generators that are not functioning properly can result in loss of power that can affect public health and safety.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstance, Alternative Competition. Energy Systems Holdings,Inc. dba West Coast Energy Systems, LLC is the sole source provider of OEM Generac maintenance and repair services in Maricopa County.
Contract Term
The contract will begin on or about September 18, 2025 for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $163,950 for the five-year aggregate term.
Funding is available in the Public Works Department budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the Public Works Department.