Title
Transit Furniture Manufacturing and Installation - Request for Award (Ordinance S-46933)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Talis Construction Corporation to construct and install new bus shelters. Further request to authorize execution of amendments to the agreement, as necessary within the Council-approved expenditure authority provided below, and for the City Controller to disburse all funds related to this item. The agreement's total cost will not exceed $2,265,612.
Report
Summary
The design is the result of a collaboration between the Phoenix Public Transit Department (PTD) and students from ASU’s Institute for Design and Arts to design new bus shelters that provide improved shade for bus riders and are, in the long run, estimated to be more cost-effective to manufacture.
Phoenix has 4,050 bus stops, 2,650 of which currently utilize one of four shade structure designs. The bus shelters currently in use provide maximum shade when the sun is directly overhead. The purpose of the new shade structures is to achieve higher shade coverage when the sun is at different angles. The new design can be particularly effective for bus stops where shelter placement makes it difficult to block the sun, such as west-facing stops.
Improving shade for transit riders is a priority identified in the voter-approved Phoenix Transportation 2050 (T2050) plan. The result of the collaboration with ASU helps to achieve this with three new shelter options that offer a more flexible platform to provide shade for riders throughout the City.
The three shelter models which resulted from the collaboration are as follows:
- Shelter 1: T2050 shelter - the base, standard shelter.
- Shelter 2: The kit-of-parts shelter and seats - A flexible shelter base that allows staff to install either a scaled-down version in areas with limited right-of-way (ROW), or install a series of shelters side-by-side to offer additional shade where allowed by the available ROW. This shelter has a smaller footprint than the standard T2050 shelter.
- Shelter 3: The larger version - this shelter utilizes components from the kit-of-parts model to form a larger shelter that can be installed in areas that call for a unique shelter design or placement.
The Public Transit Department will utilize the following protocol as a basis for the placement of the new shelter design, recognizing that the current design will also continue in tandem with the new model:
- West-facing bus stops (new and existing with high ridership)
- Locations with limited ROW or other structural barriers
- High ridership locations in need of additional shade
- Replacing current bus shelters that can no longer be repaired or have sustained damage
Procurement Information
The City issued an Invitation for Bid (IFB PTD19-010) on Feb. 3, 2020, to award a maximum two-year Transit Furniture Manufacturing and Installation contract. A two-year contract provides staff with a suitable time frame by which the new design can be manufactured, installed and tested against the use and wear it will experience in the field.
On March 5, 2020, two bids were received from the following offerors:
- Southwest Fabrication, LLC
- Talis Construction Corporation
Both bids were determined to be responsive to the solicitation. The bids were evaluated based on price, as set forth in IFB:
- Talis Construction Corporation - $2,265,612
- Southwest Fabrication, LLC - $2,931,036
Contract Term
The agreement's term will begin on or about Sept. 16, 2020, with an end date no later than May 30, 2022.
Financial Impact
The agreement's total cost will not exceed $2,265,612. Funding is available in the Public Transit Department's Capital Improvement Program Budget, using T2050 funds.
Concurrence/Previous Council Action
The Citizens Transportation Commission considered this item on Aug. 27, 2020 and recommended approval by a vote of 11-0.
This item was recommended for approval at the Transportation, Infrastructure and Innovation Subcommittee meeting on Sept. 2, 2020, by a vote of 4-0.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Transit Department.