Title
Automated Vehicle Locator Services - Amendment (Ordinance S-47906)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Contract 148595 with Manhattan Telecommunications Corporation, dba MetTel Inc., to provide additional funding to the contract. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures included in this amendment will not exceed $794,000.
Report
Summary
This contract provides telematic hardware and software for tracking vehicles and obtaining essential data for vehicle maintenance, routing and customer inquiries for the Public Works and Water Services departments.
The purpose of this amendment is to provide additional funding to the contract because the volume of City vehicles using the services has increased beyond the initial estimates and the existing spending authority is now anticipated to be depleted at the end of Fiscal Year 2022. It is necessary to request additional funding to maintain this software and continue to gather data that is essential for continuity of operations of both departments for the remaining term of the contract.
Contract Term
The contract term will remain unchanged, with potential options to extend ending on June 30, 2023.
Financial Impact
The initial authorization for Automated Vehicle Locator Services contract was for an expenditure not-to-exceed $1.75 million. This amendment will increase the authorization for the contract by an additional $794,000, for a new total not-to-exceed contract value of $2,544,000.
Funding for this amendment is available in the Public Works and Water Services departments' budgets.
Concurrence/Previous Council Action
The City Council approved Automated Vehicle Locator Service Contract 148595 (Ordinance S-44634) on June 6, 2018.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works and Water Services departments.