Title
Intergovernmental Agreements with Arizona Board of Regents for Services Associated with Transportation Engineering Projects - Amendments (Ordinance S-48510)
Description
Request to authorize the City Manager, or his designee, to execute amendments to three Master Intergovernmental Agreements with the Arizona Board of Regents, on behalf of: Arizona State University; Northern Arizona University; and University of Arizona, to provide additional funding for services associated with transportation engineering projects. Further request to authorize the City Controller to disburse all funds related to this item. The additional funding for each Master Intergovernmental Agreement will not exceed $500,000, for an aggregate increase not to exceed $1.5 million.
Additionally, request City Council authorization for an exemption of the prohibition set forth in Phoenix City Code section 42-18 for a governmental entity pursuant to Phoenix City Code section 42-20.
Report
Summary
The Street Transportation Department (Streets) has taken advantage of the ability to utilize Arizona State University, Northern Arizona University, and University of Arizona (Universities) to conduct research and studies relative to transportation engineering projects under the Master Intergovernmental Agreements (IGAs) with each university. As the overall capacity of the Master IGAs are being reached, this request is to increase the spending authority for each of the three Master IGA's from $500,000 to $1 million during the life of the agreements, for an aggregate total not to exceed $3 million for all three agreements.
The purpose of this amendment is to allow Streets to continue its partnership with the Universities through the use of these IGAs.
The IGAs have previously been used to conduct research and evaluation for several transportation engineering initiatives, including:
- Cool Seal Pilot Project;
- Traffic Signal Performance Measurement - Case Study of McDowell Road;
- Feasibility of Using Recycled Asphalt Pavement Materials in Slurry and Micro Seal Applications; and
- Multi-Criteria Evaluation of Advanced Traffic Management Systems.
The Street Transportation Department is currently developing additional research efforts that are anticipated to exceed the established capacities of the IGAs.
Contract Term
The contract terms of the IGAs will remain unchanged from the original terms of five years, with options to extend up to an additional five years. The original IGAs were executed in June 2019.
Financial Impact
The initial authorization for the three Master IGAs were for $500,000. These amendments will increase the authorization for the three Master IGAs by $500,000, for new total not-to-exceed Master IGA values of $1 million. The aggregate authorization for the three Master IGAs will increase from $1.5 million to $3 million.
Funding is available in the Street Transportation Department's Capital Improvement Program budget.
Concurrence/Previous Council Action
The City Council approved:
- Arizona State University IGA 151121 (Ordinance S-45863) on June 26, 2019;
- Northern Arizona University IGA 151120 (Ordinance S-45868); and
- University of Arizona IGA 150814 (Ordinance S-45867).
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Street Transportation Department.