Title
Steel Tank Rehabilitation Program - Group N, O, P - Engineering Services - WS85050023 and WS85400007 (Ordinance S-49449)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Wilson Engineers, LLC, to provide Engineering Services that include program planning, assessment, design, and possible construction administration and inspection for the Steel Tank Rehabilitation Program Group N, O, P. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $6,030,000.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The rehabilitation program was established to provide an overall approach to assess and rehabilitate steel tanks and to prevent them from deteriorating over time based on their coating, and structural and site conditions. The program includes maintaining the coating and structural integrity of these steel tanks, enhancing water quality (recirculation systems, mixing, disinfection system upgrades) associated with the steel tank sites, and providing site-related improvements such as erosion repair, upgraded fencing, and other improvements. This program has grouped all of the tanks into near-term, mid-term, and long-term categories and established a master presentation maintenance schedule for tank inspections, assessment, design, and rehabilitation activities.
Wilson Engineers, LLC's Assessment and Design Services include, but are not limited to: reviewing and updating the steel tank report, performing dry inspection and assessment; modifying the steel tank ranking based upon inspection and assessments; providing rehabilitation design, and assisting with overall program data management for the City's Work Order Asset Management System.
Wilson Engineers, LLC's CA&I services include, but are not limited to: providing project administration and engineering services during construction activities; inspecting the site through various stages of construction; reviewing contractor work submittals; performing field inspections for completed repairs; and providing resident services during construction.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Three firms submitted proposals and are listed below.
Selected Firm
Rank 1: Wilson Engineers, LLC
Additional Proposers:
Rank 2: Kimley-Horn and Associates, Inc.
Rank 3: Dibble & Associates Consulting Engineers, Inc.
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Wilson Engineers, LLC, will not exceed $6,030,000, including all subconsultant and reimbursable costs.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
Various locations citywide
Council Districts: 1, 2, 3, 4, 6, 8, and Outside of City
Department
Responsible Department
This item is submitted by Deputy City Managers Ginger Spencer and Alan Stephenson, the Water Services Department and the City Engineer.