Title
Authorization to Enter Into Contract for Property Management Services for the City of Phoenix Family Advocacy Center (Ordinance S-51879) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into contract with Plaza Del Rio Management Corporation dba Plaza Companies (Plaza) for the Human Services Department’s (HSD) Family Advocacy Center (FAC) property management services. The term of this contract will be for one-year beginning on or about July 1, 2025 through June 30, 2026, with four, one-year options to extend through June 30, 2030. The annual contract value will not exceed $251,508. Of the annual contract value, up to $123,000 is allocated for property management services fees and up to $128,508 will support operation and maintenance (O&M) expenses the City is responsible for. The total value of the contract will not exceed $1,257,540, over the contract life. Further request to authorize the City Controller to disburse all funds related to this item. Funding is available in HSD's General Funds, contingent upon annual budget approval.
Report
Summary
HSD requires third party property management services in connection with the continued operations of the FAC located at 2120 N. Central Avenue (Property), a City-owned HSD facility. Plaza will be responsible for property management of the Property, collection of O&M expenses, and collection of non-City tenant rent. O&M expenses for the facility include utilities, cleaning, current or future repairs and maintenance costs, fire/safety, security, management fees, and property taxes. O&M expenses will also be used to pay for any potential or unexpected construction projects.
Procurement Information
Request for Proposals, RFP-25-MSD-0497, was conducted in accordance with the City of Phoenix Administrative Regulation 3.10. HSD received three offers on January 31, 2025, which were determined responsive and responsible to the solicitation requirements.
The Evaluation Committee evaluated all proposals based on the evaluation criteria, responsiveness to all the specifications, terms and conditions, and responsibility to provide the required service. The Evaluation Criteria was as follows with a maximum total of 1,000 possible points:
- Experience and Qualifications of Firm and Key Personnel - 400 possible points
- Method of Approach - 300 possible points
- Price Proposal - 150 possible points
- Project Management Capacity - 100 possible points
- Additional Financial Documentation - 50 possible points
The Evaluation Committee scored all proposals as follows:
Plaza Del Rio Management Corporation - 768 points
Capital Asset Management - 756 points
Lincoln Property Company - 738 points
Contract Term
The term of the contract will begin on or about July 1, 2025, and end June 30, 2026. There will be four, one-year options to extend through June 30, 2030, which may be exercised by the City Manager or designee.
Financial Impact
Expenditures will not exceed $1,257,540 over the contract life. Funds are available in HSD's operating budget. Full funding is contingent upon annual budget approval.
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Human Services Department.