Title
Heating, Ventilation, Air Conditioning, Refrigeration Systems, Components, Equipment/Controls, Maintenance, Repair, and Installation Services - AVN RFP 19-009 - Amendment (Ordinance S-49221)
Description
Request to authorize the City Manager, or his designee, to allow additional expenditures under Contracts 149505 with Climatec, LLC and 149506 with Mesa Energy Systems, Inc. dba EMCOR Services Arizona for the purchase of Heating, Ventilation, Air Conditioning, and Refrigeration (HVACR) systems, components, equipment or controls or both, maintenance, repair, and installation services for the Aviation Department. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $1,690,000.
Report
Summary
These Contracts will provide HVACR systems, components, equipment or controls or both, maintenance, repair, and installation services on an as-needed basis at Phoenix Sky Harbor International Airport, Phoenix Deer Valley Airport, and Phoenix Goodyear Airport. The Contracts will establish full-service maintenance of all three airports' HVACR systems and related equipment and controls, water treatment equipment and Building Automation Systems (BAS) to ensure the equipment operates at peak efficiency and optimal energy and water efficiency 24 hours-a-day, everyday, all year round.
The purpose of this request is to provide additional funds to pay for unforeseen expenditures for emergency repair or replacement or both of failed equipment, the installation of new equipment related to water conservation and energy management as part of the City's goal for the sustainability program, and increases in price due to inflation and rising costs of materials. Additionally, in the third year of the contracts, two additional Aviation-owned central plants were added to the monthly maintenance expenditures.
Contract Term
The contract terms for both Contracts remain unchanged, ending on March 31, 2023, with one additional option to extend the terms through March 31, 2024.
Financial Impact
Upon approval of $1,690,000 in additional funds, the revised value of the contracts will not exceed $9,790,000 for the aggregate contract terms. Funds are available in the Aviation Department’s budget.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• HVACR Systems, Components, Equipment/Controls, Maintenance, Repair, and Installation Services Contracts 149505, 149506 (Ordinance S-45454) on March 20, 2019.
Location
Phoenix Sky Harbor International Airport - 2485 E. Buckeye Rd.
Council District: 8
Phoenix Deer Valley Airport - 702 W. Deer Valley Rd.
Council District: 1
Phoenix Goodyear Airport - 1658 S. Litchfield Rd., Goodyear
Council District: Out of City
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.