Title
Unlimited License Agreement for Police Department's Records Management System (Ordinance S-49455)
Description
Request to authorize the City Manager, or his designee, to allow additional expenditures under Contract 142562-AR-001 with Oracle America, Inc., paid through Oracle Credit Corporation, to support the Police Department's Records Management System (RMS). Further request authorization for the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $265,000.
Report
Summary
The Phoenix Police Department utilizes unlimited Oracle license agreements that grant a broad license, which allows the Police Department to share data from the current RMS with other law enforcement agencies in Arizona. These licenses are needed to continue to support the databases and enterprise data quality components of the RMS, which is critical to the system's operation.
Contract Term
Upon approval, the contract term shall remain the same. The contract term is valid through May 30, 2023.
Financial Impact
Upon approval of $265,000 in additional funds, the revised aggregate value of the contract will not exceed $2,659,253. Funds are available in Police Department's budget.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
- Authorizing the initial contract and expenditures, Ordinance S-44628, on May 16, 2018.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays, Deputy City Manager Inger Erickson, and the Police and Information Technology Services departments.