Title
Brass Fittings and Meters - Request for Award (Ordinance S-49919)
Description
Request to authorize the City Manager, or his designee, to execute a one-time purchase to multiple vendors to provide brass fittings and water meter supplies for the Water Services Department. Further request to authorize the City Controller to disburse all funds related to this item. The expenditures will not exceed $320,000.
Report
Summary
The purpose of this request is to provide funding for Water Services Department (WSD) critical items where contracted vendors have declared extended lead times of nine months or greater. Supply has been located on these critical items from off contracted vendors who have inventory available for WSD to purchase. In order to ensure repairs to the City's water infrastructure are timely, it is necessary to procure specific items off contract.
Procurement Information
WSD contacted multiple vendors including Dana Kepner Company, LLC and Core & Main LP to procure the critical brass fittings and meter supply with a shorter lead time. Additional vendors are being contacted for future purchases under this request, in order to fulfill business critical needs until the contracted vendors can supply the identified items.
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: After the Fact Determination.
Contract Term
This is a one-time purchase to ensure water infrastructure repairs and ongoing projects continue without interruption.
Financial Impact
The total value of the one-time purchase will not exceed $320,000.
Funding is available in the Water Services Department Operating Budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the Water Services Department.