Title
Authorize Additional Funding to the Electrical Services Contracts - IFB 24-0198 (Ordinance S-51320)
Description
Request to authorize the City Manager, or his designee, to add additional funding to contracts with Commercial Comm and Electrical Contract 160656 and Kind Electric, LLC Contract 160735 to provide labor, materials, supplies and equipment for various electrical services for the Parks and Recreation Department. Further request the City Controller to disburse all funds related to this item. The additional funding will not exceed $10 million.
Report
Summary
These existing electrical contracts provide labor, materials, supplies and equipment necessary to departments for a wide variety of projects on an as-needed basis. These contracts also allow for on-call emergency services. This request seeks to add Parks and Recreation Department contract authorization as permitted below to these existing Aviation Department contracts.
The Parks and Recreation Department’s inventory consists of 187 parks and over 495 buildings, which include community centers, historic houses and restroom and maintenance buildings. Much of the inventory is aged with 52 parks built in the 1960’s and 1970’s. Last fiscal year, the department performed a large number of LED re-lamping projects throughout the park system at an overall cost of over $11 million. These projects included 40 parks at a cost of over $5 million; sports field lighting over $3 million and community centers at over $3 million. These projects were performed through various procurement methods.
These contracts and the additional funding are necessary for the department to continue its LED re-lamping project within the department’s park system; make necessary repairs and maintenance to existing aged infrastructure; and allow the department flexibility and quicker reaction time to respond to community needs in order to maintain safe and accessible parks and facilities.
Procurement Information
An Invitation for Bid was processed in accordance with City of Phoenix Administrative Regulation 3.10 by the Aviation Department in collaboration with Parks and Recreation, Phoenix Convention Center and Water Services departments. Kind Electric and Commercial Comm Electric were awarded contracts under this solicitation.
Contract Term
The contract term is for five years starting June 1, 2024 with no options to extend.
Financial Impact
The aggregate contract value for the Parks and Recreation Department will not exceed $15 million, with approximately $2 million expended annually for the remainder of the contract term. Funding is available in the Parks and Recreation Department's Budget.
Concurrence/Previous Council Action
Electrical Services Contracts - IFB 24-0198 (Ordinance S-50854) on May 15, 2024.
Department
Responsible Department
This item is submitted by Deputy City Managers John Chan and Mario Paniagua and the Parks and Recreation and Aviation departments.