Title
Marcive GPO Database Subscription and Shipping Services - Requirements Contract - RFA 18-057 (Ordinance S-44251)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Marcive, Inc., to provide Marcive GPO database subscription and shipping services for the Phoenix Public Library. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $47,350.
Report
Summary
This contract will enable the Phoenix Public Library (PPL) to meet the Federal Depository Library Program's requirement to provide the public with timely access to government publications. PPL receives thousands of publications from the Government Printing Office (GPO) each year. The GPO database subscription extracts bibliographic records based on the PPL's GPO item number profile. The shipping list services work in tandem with the GPO database and generates printed labels with SuDoc numbers and barcodes for each document.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as the result of a Determination Memo citing that the database subscription and services are proprietary. The Deputy Finance Director recommends the contract with Marcive Inc., be accepted.
Contract Term
The five-year contract term shall begin on or about Feb. 7, 2018.
Financial Impact
The aggregate contract value will not exceed $47,350 (including applicable taxes) with the anticipated annual expenditure of $9,470. Funds are available in the Phoenix Public Library budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Phoenix Public Library.