Title
Diagnostic Software - Contract Recommendation (Ordinance S-47241)
Description
Request to authorize the City Manager, or his designee, to enter into agreements with Empire Southwest, LLC; IDSC Holdings, LLC dba Snap On Business Solutions; and Norwood Equipment, Inc. for purchase of diagnostic software. Further request to authorize the City Controller to disburse all funds related to this item. These agreements will have an aggregate amount of $73,850.
Report
Summary
The Public Works Department is responsible for repair and maintenance of over 6,500 vehicles and items of equipment. To help expedite the repair and maintenance process, Fleet Services purchases and maintains licenses for diagnostic software that allows technicians to view error codes on the vehicles and equipment. This software is used to diagnose fire apparatus, refuse vehicles, street sweepers, and other heavy-duty equipment used for City services.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10 normal competition was waived via a determination memo citing sole source. The diagnostic software being purchased under this agreement is proprietary software that can only be purchased from the respective vendors at the following pricing:
Norwood Equipment Inc.: Elgin Diagnostic Software - $2,036.25 per year
Snap on Business Solutions: Detroit Diesel Diagnostic Software - $3,600 per year
Empire Southwest, LLC: Caterpillar Diagnostic Software - $7,270.18 per year
Contract Term
This agreement will begin on or about City Council approval on Jan. 20, 2021, with a five-year contract term.
Financial Impact
This item will have an estimated annual expenditure of $14,770, with a total aggregate amount of $73,850. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.