Title
Purchase of New Front Loader/Backhoe Tractors (Ordinance S-44259)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Titan Machinery, Inc., for purchase of new front loader/backhoe tractors, in an amount not to exceed $5,000,000 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This contract will be used to purchase replacement front loader/backhoe tractors for Public Works, Water Services, Street Transportation, Parks and Recreation, Fire, and Aviation departments. Front loader/backhoe tractors are used for a variety of tasks including small demolition work, light transportation of building materials, excavating holes, landscaping, and road maintenance.
Procurement Information
Invitation for Bids 18-FSD-018 was conducted in accordance with Administrative Regulation 3.10. One offer was received by the City on Oct. 11, 2017. The offer, from Titan Machinery, Inc., was evaluated on price, responsiveness to all specifications, terms and conditions and responsibility to provide the required goods and/or services. This offer was deemed fair and reasonable based on the market.
Titan Machinery, Inc.: $78,840 base price per machine
Contract Term
The initial one-year contract term will start on or about March 1, 2018, with four option years in increments of up to one year, with a total contract option term of five years.
Financial Impact
This contract will have an estimated annual expenditure of $1,000,000, with a total aggregate amount not to exceed $5,000,000 over the life of the contract. Funds are available within the Public Works, Water Services, Street Transportation, Parks and Recreation, Fire, and Aviation departments' budgets.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr.; Deputy City Managers Karen Peters, Mario Paniagua and Deanna Jonovich; and the Public Works, Water Services, Street Transportation, Parks and Recreation, Fire, and Aviation departments.