Title
Residential Lot Cleaning Services Contract - RFP 23-015 - Request for Award (Ordinance S-49488)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Berry Realty & Associates, Inc. to provide residential lot cleaning services for the Aviation Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $3,350,000.
Report
Summary
As a part of the ongoing Community Noise Reduction Program, the Aviation Department owns 816 undeveloped, vacant land parcels surrounding Phoenix Sky Harbor International Airport located in both residential and industrial areas. The contractor will provide residential lot cleaning services for the parcels that include rights-of-way, alleys, and easements. The services will include vegetation control, trash removal, removal of illegally dumped materials, rock harrowing, fence installation and repair, tree maintenance and removal, sign installation and repair, pest control, and other services associated with property management. Upkeep of the vacant parcels is imperative to the communities that live and work in neighboring areas.
Procurement Information
A Request for Proposal procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Three vendors submitted proposals and were deemed responsive and responsible. An evaluation committee of City staff evaluated those offers based on the following criteria with a maximum possible point total of 1,000:
Method of Approach (0-350 points)
Qualifications and Experience of Firm (0-300 points)
Operations and Staffing Plans (0-200 points)
Fee Schedule (0-150 points)
The following vendor is selected for award:
Berry Realty & Associates, Inc.
Additional proposers:
Clean Scene AZ, LLC
Pendragon Junk Removal, LLC DBA Skunky's Junk Removal
Contract Term
The contract will begin on or about April 1, 2023, for a three-year term with two one-year options to extend for a five-year term. The options to extend may be exercised at the sole discretion of the Aviation Director.
Financial Impact
The contract value will be up to $3,350,000 for the five-year contract term.
Funding is available in the Aviation Department's budget.
Concurrence/Previous Council Action
The Phoenix Aviation Advisory Board recommended approval of this item on Jan. 19, 2023 by a vote of 6-0.
Location
Phoenix Sky Harbor International Airport, 2485 E. Buckeye Road
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.