Title
Contract Extension with Envision, LLC for Additional Human Capital Management System Enhancements (Ordinance S-45344)
Description
This report requests City Council approval to amend the contract with Envision, LLC to provide IT professional services for additional enhancements to the City's human capital management system in an amount not to exceed $150,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
A 12-month contract extension is requested to provide ongoing professional technology services for additional enhancements to the City's PeopleSoft human capital management system.
In August 2017, the City contracted with Envision, LLC to provide benefits-related functional and technical PeopleSoft human capital management system support for the Information Technology and Human Resources departments. In January 2018, the City received Council approval to extend the contract to provide ongoing human capital management system enhancements related to benefits administration support for the annual open enrollment process and program changes; implementation of the Health and Safety self-service function; development of the initial phases of the employee onboarding process; support with application patch maintenance; and general day-to-day production support duties. This requested extension will allow the technology consultant to finalize and fully implement the employee onboarding process; develop and implement employee total compensation statements; and develop the framework for additional enhancements such as human resources dashboards, electronic acknowledgements, and other critical strategic enhancements to the human capital management system that support the department's continuous service improvement initiatives.
Procurement Information
In August 2017, the Information Technology Services Department conducted a competitive procurement utilizing the Information Technology Professional Services Qualified Vendors List. Ten vendors responded, with Envision, LLC, being selected as the most qualified.
Contract Term
The contract extension term will be for 12 months beginning Jan. 1, 2019 through Dec. 31, 2019.
Financial Impact
On Aug. 30, 2017, City Council approved an initial contract amount of $100,000. On Jan. 10, 2018, City Council approved a contract extension and an additional $360,000 in payment authority. This request is to increase the contract by $150,000, for a total contract amount not to exceed $610,000. Funds for the new enhancements will be provided by the Human Resources Department operating budget.
Concurrence/Previous Council Action
City Council approved the original contract on Aug. 30, 2017. A subsequent contract amendment was approved by City Council on Jan. 10, 2018.
Department
Responsible Department
This item is submitted by Acting Deputy City Manager Toni Maccarone and the Human Resources Department.