Title
Fire Alarm System, Network and Fire Sprinkler, and Suppression System Services Contract - RFP 23-002 - Request for Award (Ordinance S-49386)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Climatec, LLC to provide fire alarm system network and fire sprinkler suppression system services for the Aviation Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $8,050,000.
Report
Summary
This contract will provide testing, inspection, and repair services for the fire alarm system and the fire sprinkler/suppression systems at Phoenix Sky Harbor International Airport, Phoenix Deer Valley Airport, and Phoenix Goodyear Airport (Airports) and their owned and supported properties.
These services are essential for the efficient and successful operation of the fire life safety systems, and to ensure code compliance and safety of the Airports' employees, tenants, and the traveling public. In addition, the services provided will include reporting to The Compliance Engine as required by the Phoenix Fire Department and to ensure continued compliance with Administrative Regulation 5.43 related to Facility Asset Management.
Procurement Information
A Request for Proposal procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Four vendors submitted proposals and all were deemed responsive and responsible. An evaluation committee of City staff evaluated those offers based on the following criteria with a maximum possible point total of 1,000:
Method of Approach to Scope of Services (0-350 points)
Company Qualifications and Experience (0-300 points)
Key Personnel Qualifications (0-200 points)
Pricing (0-150 points)
After reaching consensus, the evaluation committee recommends awarding to the following vendor:
Climatec, LLC: 834 points
Contract Term
The contract will begin on or about March 1, 2023, for a five-year term with no options to extend.
Financial Impact
The contract value will not exceed $8,050,000 for the five-year contract term.
Funding is available in the Aviation Department's budget.
Location
Phoenix Sky Harbor International Airport - 2485 E. Buckeye Road
Council District: 8
Phoenix Deer Valley Airport - 702 W. Deer Valley Road
Council District: 1
Phoenix Goodyear Airport - 1658 S. Litchfield Road, Goodyear
Council District: Out of City
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.