Title
Ground Support Equipment - AVN IFB 19-031 (Ordinance S-45744)
Description
Request to authorize the City Manager, or his designee, to enter into separate contracts with Timberline GSE, for the purchase of two passenger boarding ramps, and with TLD-America Corp, for the purchase of one portable aircraft air conditioning unit and one ground power unit. The contracts will have a one-time aggregate expenditure of $443,500. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Phoenix Sky Harbor International Airport (PHX) is expanding rapidly and the Aviation Department is seeking to establish a hardstand gate operation to address gate constraints during high demand periods.
The hardstand gate operation will be located in a designated aircraft parking area at PHX. Passengers will be transported to the operation by airport apron buses and will board the aircraft using passenger boarding ramps. A portable aircraft air conditioning unit and ground power unit will be used to support the hardstand gate operation. Passengers will be moved safely and quickly between the aircraft and terminal buildings to allow airlines to run on-time operations and maintain an acceptable level of service for passengers.
Procurement Information
An Invitation for Bid (IFB) 19-031 was conducted in accordance with Administrative Regulation 3.10. The solicitation was separated into three groups based upon the components of the hardstand operation. Offerors were given the opportunity to bid on all, some, or one of the groups. Group 1 (Passenger Boarding Ramps) was separated into and awarded by individual line item based upon the size of the passenger boarding ramp. The successful Offerors for Group 2 (115-Ton Portable Aircraft Air Conditioning Unit) and Group 3 (180 KVA Ground Power Unit) were awarded by group.
Offers were received for IFB 19-031 as follows:
- Group 1 - Passenger Boarding Ramps, Line 1 - RJ or Smaller Ramp: Two Offers.
- Group 1 - Passenger Boarding Ramps, Line 2 - Narrow Body Ramp: Two Offers.
- Group 1 - Passenger Boarding Ramps, Line 3 - Wide Body Ramp: One Offer.
- Group 1 - Passenger Boarding Ramps, Line 4 - RJ or Smaller Ramp Canopy: One Offer.
- Group 2 - 115-Ton Portable Aircraft Air Conditioning Unit: One Offer.
- Group 3 - 180 KVA Ground Power Unit: One Offer.
The offers were evaluated for responsiveness and the lowest responsive and responsible Offeror for each group are as follows:
- Group 1 - Passenger Boarding Ramps, Line 1: Timberline GSE Inc.
- Group 1 - Passenger Boarding Ramps, Line 2: Timberline GSE Inc.
- Group 2 - 115-Ton Portable Aircraft Air Conditioning Unit: TLD-America Corp.
- Group 3 - 180 KVA Ground Power Unit: TLD-America Corp.
The Aviation Department has determined that Group 1 (Passenger Boarding Ramps), Line 3 and Line 4 are not necessary purchases to establish the hardstand operation. These lines were cancelled from the solicitation with no intent to re-solicit.
Contract Term
The terms of the contracts will begin on or about July 1, 2019. The offer price will be valid for one year from City Council award to allow the Aviation Department the option to purchase additional items, if necessary, at the offer price. The Aviation Department will return to City Council for authorization if the Department exercises the option to purchase additional items at the offer price.
Financial Impact
The contract value will not exceed $443,500 for the aggregate one-time purchase. Funds are available in the Aviation Department budget.
Location
Phoenix Sky Harbor International Airport, 3400 E. Sky Harbor Blvd.
Council District: 8
Department
Responsible Department
This item is submitted by Assistant City Manager Deanna Jonovich and the Aviation Department.