Title
Communication Tower Inspection, Maintenance, and Repair - Requirements Contract - IFB 18-112 (Ordinance S-44996)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Arizona West Builders and Communications, Inc. to provide communication tower inspection, maintenance, and repair services for the Information Technology Services Department. The aggregate contract value will not exceed $225,000, with an estimated annual expenditure of $45,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Information Technology Services Department supports the radio infrastructure used by public safety and municipal members of the Regional Wireless Cooperative. This includes maintenance and support of radio towers and communications equipment located throughout the valley. This contract provides additional equipment and support used on an as-needed basis for large or specialty jobs, and for additional support for emergencies. Services include supervision, labor, tools, materials and all equipment necessary to perform inspection, maintenance and repair, installation or removal of equipment or cabling, tower remediation or modification, painting, testing, and structural engineering analysis. These services are vital to the safety, integrity, and successful operation of regional public safety communications.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
IFB 18-112 Communication Tower Inspection, Maintenance, and Repair was conducted in accordance with Administrative Regulation 3.10. One offer was received by the Procurement Division on June 29, 2018. The offer was evaluated based on price, responsiveness to all specifications, terms and conditions and responsibility to provide the required goods and services. The offer submitted by Arizona West Builders and Communications, Inc. is deemed fair and reasonable based on the market and previous contract pricing.
The Deputy Finance Director recommends Arizona West Builders and Communications, Inc. for award.
Contract Term
The five-year contract term shall begin on or about Sept. 20, 2018.
Financial Impact
The aggregate contract value will not exceed $225,000 (including applicable taxes), with an estimated annual expenditure of $45,000. Funds are available in the Information Technology Services Department's budget.
Department
Responsible Department
This item is submitted by Acting Deputy City Manager Toni Maccarone and the Information Technology Services Department.