Title
Phoenix Deer Valley Airport Taxiway C Connectors C4-C10 - Engineering Services - Arizona Department of Transportation - AV31000096 (Ordinance S-48905)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with TRACE Consulting, LLC to provide Engineering Services that include design and possible construction administration and inspection for the Phoenix Deer Valley Airport Taxiway C Connectors C4-C10 project (Project). Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $976,500.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the Project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, and railroads and other modes of transportation. Further request the City Council to grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this Project is to reconstruct the existing taxiway connectors between Runway 7R-25L and Taxiway C to conform with current Federal Aviation Administration (FAA) guidelines and eliminate non-standard intersections at Phoenix Deer Valley Airport. The connector taxiways between Runway 7R-25L and Taxiway C are non-standard in their geometry and location and will need to be brought up to current FAA Advisory Circular standards. Analysis of the current pavement configurations, aircraft traffic flow, and taxiway utilization is necessary to determine phasing that minimizes impact to aircraft traffic, minimizes rework of follow-on phases, and matches anticipated funding provisions.
TRACE Consulting, LLC's services include, but are not limited to: survey; geotechnical; underground duct banks for new LED taxiway edge lighting; relocation of electrical vaults; runway guard lights (in-pavement and elevated); runway edge lighting adjustment; airfield lighting control modifications; signing and markings; grading and drainage; prepare Project plans and specifications; provide construction estimates, construction safety plans, and all required documentation to submit for FAA and Arizona Department of Transportation (ADOT) grant compliance; complete the Engineers Report required for FAA, ADOT and Airport Improvement Program grant compliance; provide bid phase services for the eventual advertisement of this project through a Design-Bid-Build Procurement; assist with bidding and prepare all project addenda; and construction administration and inspection.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Three firms submitted proposals and are listed below.
Selected Firm
Rank 1: TRACE Consulting, LLC
Additional Proposers
Rank 2: Dibble & Associates Consulting Engineers, Inc. dba Dibble
Rank 3: RS&H, Inc.
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for TRACE Consulting, LLC will not exceed $976,500, including all subconsultant and reimbursable costs.
Aviation anticipates grant funding for this project. Funding is available in the Aviation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
702 W. Deer Valley Road
Council District: 1
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Aviation Department, and the City Engineer.