Title
Public Works Department Capital Improvement Program for Fiscal Years 2023-28
Description
This report provides the Transportation, Infrastructure and Planning Subcommittee with information on the Public Works Department Capital Improvement Program (CIP) for Fiscal Years (FY) 2023-28.
THIS ITEM IS FOR INFORMATION ONLY.
Report
Summary
Each year, the Public Works Department updates a comprehensive five-year CIP (See Attachment A) to address critical infrastructure, aging equipment, and building needs for solid waste services, facilities management, and fleet services. The five-year preliminary CIP for FY 2023-28 includes authorized funding for capital projects financed with general, special revenue, enterprise, bonds and capital projects funds. The CIP addresses the most critical capital projects to maintain sustainable infrastructure and ensure operational service capacity for future growth and development.
The business process to evaluate capital projects starts in July of each year for Solid Waste operations and September of each year for the Facilities Management Programs. Solid Waste conducts capital planning and an evaluation process to review capital projects for funding authorization. The Project Charter and capital planning rate setting process are used to develop the Preliminary CIP using a 10-year forecast model.
Five-year project planning is essential for successful operation and maintenance of facilities, critical infrastructure, business systems and equipment to ensure effective service delivery and operations. The department has identified capital projects in the Preliminary CIP to support facilities management and infrastructure construction needs at the landfills, transfer stations and Material Recovery Facilities (MRF).
Solid Waste
The five-year preliminary CIP for the Solid Waste Program is approximately $75.1 million. Capital projects are proposed to maintain environmental compliance and support infrastructure improvements. Solid Waste operating, bonds, capital reserves, and remediation funds are used to finance capital projects. The preliminary CIP includes several large capital projects located at the State Route (SR) 85 Landfill, 27th Avenue Transfer Station and the North Gateway Transfer Station. Other projects are planned to address infrastructure needs at the City's open and closed landfills.
Major Capital Projects include:
- 27th Avenue and North Gateway Transfer Station Infrastructure Improvements
- Material Recovery Facility Equipment Upgrades
- SR85 Landfill Infrastructure Improvements and Expansion
To advance the City’s circular economy initiatives and waste diversion goals, Public Works is applying for up to $10 million of Federal grant funding from the United States Environmental Protection Agency Solid Waste Infrastructure for Recycling Grant Program and the Recycling Education and Outreach Grant Program. If awarded, funds would be programmed in the Solid Waste CIP to support the equipment upgrades at the North Gateway MRF, retrofit of the 27th Avenue MRF education room, and development of the Resource Innovation Campus.
Facilities Management
The five-year preliminary CIP for the Facilities Management Program is approximately $111.8 million and supports repair and replacement of critical equipment and infrastructure in City-owned facilities maintained by the Public Works Department, including funding for major facilities maintenance, fuel infrastructure improvement, and energy efficiency projects to address infrastructure replacements and rehabilitation work planned at facilities citywide. These projects are funded through general, special revenue, enterprise, bond and capital projects funds.
Major Capital Projects include:
- Citywide Facility Rehabilitation
- Citywide Facility Assessments
- Citywide Energy Conservation Projects
- Facility Asset Management System
- Security and Access Control
- Fuel and Infrastructure Improvements
Citywide Facility Rehabilitation
Working in conjunction with the Budget and Research Department, Public Works prioritizes Capital Projects by working with General Fund departments to survey and assess projects eligible for major maintenance funding. Projects that are submitted by facility assessments or that are self-identified by partner City departments are evaluated for apparent systems risk or end of life conditions. Resiliency of building systems and preservation of existing assets is prioritized. A sample of major projects include the sanitary sewer system and roof drain project at Phoenix City Hall and fire life safety alarm panel replacement projects at various sites citywide.
Citywide Facility Assessments
The citywide facility assessment program conducts formal evaluations of major building systems by third party engineers to identify necessary system replacement and develop strategies to maximize the life of the asset while minimizing the long-term costs of facilities. The department is allocating $500,000 annually to do assessments of facilities to ensure compliance with the Americans with Disabilities Act.
Citywide Energy Conservation Projects
The Facilities Energy Management Section institutes projects that result in long-term energy savings in City buildings. Projects, such as LED lighting replacement and efficiency controls for Heating, Ventilation, and Air Conditioning (HVAC) systems, drive lower energy use and long-term savings to the City. This allocation also conducts energy audits of City buildings to identify potential projects and savings from an energy efficiency perspective.
Facility Asset Management System
To effectively manage the 1,823 buildings at 826 sites throughout the City, funds are programmed in the CIP to purchase and implement a Facility Asset Management System to manage existing and newly acquired assets. The system will allow decision makers to evaluate facility strategies though the ability to forecast budgets proactively, ensure compliance with maintenance schedules, plan and prioritize labor resources, and conduct strategic evaluation of asset procurement programs. The system will integrate with the existing City accounting program SAP and will provide an intuitive, user-friendly online submission and portfolio to track requests.
Security and Access Control
The Public Works Department is managing replacement of the City's 18-year-old security and access control systems. These systems that manage badge access and security controls will be replaced to maintain current industry standards and security requirements. The new badging and security systems will be installed over a three-year period.
Fuel, Infrastructure Improvements, and Electric Vehicles (EV)
The CIP supports fuel infrastructure improvements citywide to manage oil and fuel tanks. The Public Works Department has 35 fuel tanks that are reaching the 30-year estimated useful life. Additionally, Public Works is diligently working toward the citywide EV goal of 200 vehicles by 2030.
With the growing hazards associated with climate change, including both acute extreme weather events and chronic stressors which have been observed and are expected to increase in intensity and frequency in the future, Public Works is applying for $6.8 million of Federal grant funding from the U.S. Department of Homeland Security through the Federal Fiscal Year 2021-22 Building Resilient Infrastructure and Communities and Flood Mitigation Assistance grant opportunities. If awarded, funds would be programmed in the Facilities Management CIP to support the design and installation of new emergency generators for 19 Heat Respite Centers at City libraries and community centers, and emergency lifecycle replacements at 30 City facilities. The generators are sized to power critical building systems to support essential City operations and services during a power outage, including public safety.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.