Title
Non-Traffic Light Pole Supplies and Services - Requirements Contract - RFQ 19-FMD-049 (Ordinance S-45453)
Description
Request to authorize the City Manager, or his designee, to enter into contract with Southwest Fabrication, LLC for purchase of non-traffic light poles, associated parts and inspection services on an as-needed basis. The total aggregate amount is $90,000 over the life of the contract. Further request authorization to the City Controller to disburse all funds related to the item.
Report
Summary
Non-traffic light poles are used for security lighting in parking lots, walkways, and for area lighting. Poles can be round or square heights from 15 feet to 100 feet, and made from steel, aluminum, or concrete. New poles are needed to replace poles that are rusted and damaged in various parks and parking lots. Failure to replace rusted or damaged poles create safety issues for employees and the public.
Procurement Information
Request for Quotations (RFQ) 19-FMD-049 was conducted in accordance with Administrative Regulation 3.10. One offer was received by the Public Works Procurement Division on Jan. 30, 2019. The offer was evaluated based on price, responsiveness to all specifications, terms and conditions, and the responsibility to provide the required goods. The offer submitted by Southwest Fabrication, LLC is deemed to be fair and reasonable based on the market and previous contract pricing. Vendor quotes are as follows:
Galvanized Steel Pole - $19,955
Painted/Powder-Coated Steel Pole - $19,943
Contract Term
The initial one-year contract term shall begin on or about July 1, 2019, with four options to extend in increments of up to one year, for a total contract option term of five years.
Financial Impact
The contract will have a $18,000 estimated annual expenditure, with a total aggregate amount of $90,000 over the life of the contract. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.