Title
Availability and Disparity Study Contract RFP 23-072- Request for Award (Ordinance S-50106)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Mason Tillman Associates, LTD, to provide an availability analysis and disparity study for the Public Transit Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $500,000.
Summary
This contract will provide the City with a contractor to conduct a comprehensive and defensible availability analysis and disparity study for the utilization of Disadvantaged Business Enterprises (DBE). The main purpose of these services is to determine whether any race or gender-based disparity exists in the City's federally-assisted transit contracts. While the services are not intended to address goal-setting or program development, the findings will provide the City with a foundation on which to address disparities that may be found in accessing contracting opportunities by DBEs. These services will benefit the City by identifying best practices to improve the contracting processes, increasing the number of bidders and DBE participation in Public Transit's Federal Transit Administration (FTA) contracts, and helping to make administrative improvements to the DBE program. The City's last availability analysis and disparity study were conducted in 2010, and the FTA has recommended that the City conduct a new study.
Procurement Information
A Request for Proposal was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Five vendors submitted proposals deemed responsive and responsible. An evaluation committee of City staff evaluated those offers based on the following criteria, with a maximum possible point total of 1,000 points:
Method of Approach (0 - 400 points)
Capacity (0 - 300 points)
Experience and Expertise (0 - 200 points)
Cost (0 - 100 points)
After reaching consensus, the evaluation committee recommends award to the following vendor:
Mason Tillman Associates, LTD
Contract Term
The contract will begin on or about Sept. 1, 2023, for a two-year term with no options to extend.
Financial Impact
The contract value will not exceed $500,000.
Funding is available in the Public Transit Department's Capital Improvement Program Budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Transit Department.