Title
Administration and Development of Sustainability Education, Events and Volunteer Coordination - RFP 17-SW-060 (Ordinance S-43342)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Keep Phoenix Beautiful, Inc., an Arizona 501(c)3 non-profit to provide administration and development of sustainability education, events and volunteer coordination throughout the City for an amount not to exceed $1,500,000 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Keep Phoenix Beautiful, Inc., is an affiliate of the Keep America Beautiful System, which is presently active in more than 600 cities and 40 states. Keep Phoenix Beautiful, Inc., will provide various solid waste diversion education and event coordination services including sustainability education and curriculum development for schools within the city of Phoenix. The services will provide education to Phoenix youth about various sustainability initiatives and the importance of recycling. The vendor will organize, lead and participate in large diversion events, volunteer recruitment, community garden activities, illegal dumping prevention, anti-littering efforts, neighborhood clean-ups as well as Phoenix Household Hazardous Waste events.
Procurement Information
Request for Proposals (RFP) 17-SW-060 Administration and Development of Sustainability Education, Events and Volunteer Coordination was conducted in accordance with Administrative Regulation 3.10. One offer was received by the Public Works Department on Jan. 11, 2017. The offer was evaluated based on approach to scope of work, proposed fees, qualifications and experience of project manager and qualifications and experience of proposer. The offer submitted by Keep Phoenix Beautiful, Inc., is deemed to be fair and reasonable based on the market and contract pricing. The Public Works Director recommends the offer from Keep Phoenix Beautiful, Inc., be accepted as a responsive and responsible offer.
Contract Term
The initial three-year contract will commence on or about July 1, 2017, and continue through June 30, 2020. Monthly payments of $25,000.00 will be contingent upon satisfactory performance of completed services received during the previous month. Provisions of the contract may include an option to extend up to two additional years in one-year increments, with the terms and conditions to be acceptable to both Keep Phoenix Beautiful, Inc., and the City. This option will be exercised by staff if considered in the City's best interest.
Financial Impact
The estimated annual expenditure is $300,000 based on historical trends and contract usage. Funds are available in the Public Works Department operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.