Title
Facility Site Assessments for Citywide Buildings - RFQu 19-FMD-020 (Ordinance S-45135)
Report
Request to authorize the City Manager, or his designee, to establish a qualified vendor list (QVL) for Abacus Project Management, Inc., AECOM Technical Services, Inc., Ameresco, Inc., APMI, Inc., Arrington Watkins Architects, LLC, C&S Engineers, Inc., Cannon/Parkin, Inc., Clampett Industries, LLC dba EMG, Faithful & Gould, Inc., Kitchell/CEM, Inc., and Wood Environment and Infrastructure Solutions, Inc. to conduct facility site assessments for Citywide buildings. The aggregate value for the first two years of the contract is estimated at $6,100,000. Funds are available in the Public Works, Phoenix Convention Center, Public Transit, Water Services, and Aviation departments' budgets. Further request authorization for the City Controller to disburse all funds related to this item.
Summary
Facility site assessments are essential to monitor and maintain healthy and safe environments for approximately 1,000 City buildings. Qualified vendors identified for the QVL will provide comprehensive, professional property condition and needs assessments to provide facility maintenance recommendations. The site assessments will assist the City with capital planning, repair and maintenance plans as well as identify functional or economic facility obsolescence. The assessments will be performed in compliance with requirements set forth in the American Society for Testing and Materials (ASTM) Designation: E2018 - 15, Standard Guide for Property Condition Assessments. This QVL will be available to Citywide departments including Public Works, Phoenix Convention Center, Public Transit, Water Services, and Aviation.
Procurement Information
Request for Qualifications (RFQu) 19-FMD-020 facility site assessments - Citywide Buildings was conducted in accordance with Administrative Regulation 3.10. On Aug. 3, 2018 Public Works issued an RFQu seeking qualified vendors to conduct facility site assessments for Citywide buildings. The solicitation was distributed to 95 vendors and was posted on the City’s website. Fifteen offers were received by the Public Works Procurement Division on Aug. 29, 2018.
An evaluation panel that included staff from the Public Works, Aviation, Street Transportation, Parks and Recreation, and Fire departments reviewed the responses. The evaluation was based on the following criteria: general information, experience of the firm, experience of key personnel and subconsultants, project understanding and approach, and the firm's ability to provide the required services. Vendors receiving at least 800 points out of a possible 1,000 points are eligible for inclusion in the QVL. The evaluation panel scores for vendors receiving at least 800 points are as follows:
Faithful & Gould, Inc.: 929 points
Cannon/Parkin, Inc.: 902 points
Kitchell/CEM, Inc.: 898 points
Arrington Watkins Architects, LLC: 898 points
EMG (Clampett Industries, LLC dba EMG): 890 points
Wood Environment and Infrastructure Solutions, Inc.: 888 points
AECOM Technical Services, Inc.: 860 points
APMI, Inc.: 851 points
Ameresco, Inc.: 848 points
Abacus Project Management, Inc.: 838 points
C&S Engineers, Inc.: 832 points
The Public Works Director recommends the offers from Abacus Project Management, Inc., AECOM Technical Services, Inc., Ameresco, Inc., APMI, Inc., Arrington Watkins Architects, LLC, C&S Engineers, Inc., Cannon/Parkin, Inc., Clampett Industries, LLC dba EMG, Faithful & Gould, Inc., Kitchell/CEM, Inc., and Wood Environment and Infrastructure Solutions, Inc. to be accepted for the qualified vendor list.
Contract Term
The initial one-year contract term shall begin on or about begin Dec. 1, 2018, with the option to extend for four years in increments of up to one year, with a total contract option term of five years.
Financial Impact
The aggregate value for the first two years of the contract is estimated at $6,100,000. Funds are available in the Public Works, Phoenix Convention Center, Public Transit, Water Services, and Aviation departments' budgets.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.