Title
Phoenix Police Department Hiring Software (E-SOPH)-Requirements Contract EXC 22-057 (Ordinance S-48669)
Description
Request to authorize the City Manager, or his designee, to approve an adjustment to Ordinance S-48465 for Agreement EXC 22-057 with Miller Mendel, Inc. to include an exception to Phoenix City Code section 42-18. Further request authorization for the City Controller to disburse all funds related to this item. No additional funds are needed.
Report
Summary
The Police Department requires this software, which will streamline background investigations of prospective applicants and electronic reference checks and will increase efficiencies when data is shared with the 11 Arizona law enforcement agencies that already use E-SOPH. This software allows the City to request and send applicant files to other law enforcement agencies to conduct file reviews. As the Police Department is currently experiencing significant staffing shortages, this new software will automate business processes, streamline case management and reduce applicant processing times.
For the waiver of Phoenix City Code section 42-18, the contract provisions include language regarding indemnification and limitation of liability that otherwise would not be permitted.
This item has been reviewed and approved the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived because of an approved Determination Memo, which noted the relevant software is a patented system and that Miller Mendel, Inc is the sole vendor able to provide the software.
Contract Term
The five-year contract term will begin on or about April 1, 2022.
Financial Impact
No additional funds are needed. The previously approved aggregate contract value will not exceed $611,770. These funds are available in the Police Department's budget.
Concurrence/Previous Council Action
The contract was originally approved by City Council on April 6, 2022.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Police Department.