Title
Lubrication Services Contract - IFB 25-FSD-017 - Request for Award (Ordinance S-51286)
Description
Request to authorize the City Manager, or his designee, to enter into separate contracts with Auto Glass Clinic Inc and Cummins Inc, dba Cummins Sales and Service to provide as-needed lubrication services for fleet vehicles and equipment for the Public Works Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $3,750,000.
Report
Summary
The Public Works Department is responsible for the weekly lubrication of over 300 pieces of equipment. The majority of this equipment includes solid waste refuse trucks consisting of automated side loaders, rear loaders, front loaders and tippers with all equipment having strict requirements required by the manufacturer for scheduled lubrication intervals. This contract will be used on an as-needed basis to meet operational demands to manage time-sensitive requests and workload in the event staff is unable to perform the lubrication service.
Procurement Information
An Invitation for Bid was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Two vendors submitted bids deemed to be responsive to posted specifications and responsible to provide the required goods and services. Following an evaluation based on price and operational needs for coverage at multiple service centers, the procurement officer recommends award to the following vendors:
Selected Bidders
Auto Glass Clinic Inc
Cummins Inc
Contract Term
The contracts will begin on or about November 1, 2024, for a three-year term with two one-year options to extend.
Financial Impact
The aggregate contracts value will not exceed $3,750,000.
Funding is available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Works Department.