Title
Safety Data Sheets Management System Contract RFP 23-0069 - Request for Award (Ordinance S-50210)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Kelleher, Helmrich & Associates, Inc. (KHA, Inc.) to provide a Safety Data Sheet (SDS) Management System and services for the Office of Environmental Programs (OEP). Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $125,000.
Summary
This contract will provide a cloud-based SDS Management system solution that will ensure compliance with requirements set forth by the Occupational Safety and Health Administration's (OSHA) Hazard Communication Standards and streamline and enhance the OEP's ability to manage SDS-related data effectively. This solution is essential as it directly contributes to the OEP's commitment to workplace safety, regulatory compliance and efficient data management, ultimately safeguarding the well-being of City employees. In addition, this contract encompasses ongoing maintenance and support services to guarantee the continued reliability and optimal performance.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
A Request for Proposal procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
One vendor submitted a proposal deemed responsive and responsible. An evaluation committee of City staff evaluated those offers based on the following criteria with a maximum possible point total of 1000:
- Capability (300 points)
- Method of Approach (250 points)
- References (200 points)
- Experience (150 points)
- Price (100 points)
After reaching consensus, the evaluation committee recommends award to the following vendor:
Contract Term
The contract will begin on or about Dec. 1, 2023, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $125,000. Funding is available in the OEP's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Office of Environmental Programs.