Title
Purchase High-Speed Scanners - MESC 15M-TBS-0128 (Ordinance S-44360)
Description
Request to authorize the City Manager, or his designee, to allow the use of the Mohave Educational Services Cooperative, Inc, (MESC) contract with Toshiba Business Solutions, to purchase high-speed scanners for the Planning and Development Department (PDD). Further request the City Controller to disburse all funds related to this item. This is a one-time purchase that will not exceed $125,000.
Report
Summary
The scanners will support the PDD Records Center, to be used to upload extremely large quantities of documents by records staff daily. The existing devices are at the end of their lifecycle and are experiencing frequent service issues, causing disruption to workflow and a loss of productivity. The scanners are no longer compatible with current computer models, which prevents PDD IT staff from providing records staff with current city standard computers. The new scanners will provide improved customer service and reliability.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
The City of Phoenix is a member of the Mohave Educational Services Cooperative, and the contract between MESC and Toshiba Business Solutions was awarded through a competitive process, consistent with the City's procurement processes as set forth in the Phoenix City Code, Chapter 43. Utilization of the MESC contract allows the City to benefit from cooperative governmental pricing and volume discounts.
Contract Term
This is a one-time purchase.
Financial Impact
This purchase will not exceed $125,000. Funds are available in the Planning and Development Department's budget.
Location
200 W. Washington St.
Council District: 7
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Planning and Development Department.