Title
40-Foot Heavy Duty Transit Bus Contract Award Recommendation
Description
Request that the Transportation, Infrastructure and Planning Subcommittee recommend City Council approval to enter into an agreement with Gillig, LLC to manufacture and deliver replacement 40-foot heavy-duty local transit buses.
THIS ITEM IS FOR CONSENT ACTION.
Report
Summary
The purpose of this Request for Proposals (RFP #PTD20-003) is to enter into a five-year agreement with a transit vehicle manufacturing firm to manufacture and deliver 40-foot heavy-duty local transit buses that use compressed natural gas (CNG) as the fuel source. City Council approved the issuance of this solicitation at their Feb. 17, 2021 formal meeting. Buses will be ordered based on the Public Transit Department’s replacement schedule for local buses that have met or exceeded their useful life, per Federal Transit Administration guidelines.
Procurement Information
RFP #PTD20-003 was issued on April 15, 2021, with two firms submitting proposals for consideration. An evaluation committee of qualified staff from PTD and Valley Metro was appointed to conduct detailed evaluations of all proposals received, establish a competitive range, and select a proposer to receive the contract award.
A technical advisory team was also established to provide technical assistance to the evaluation committee based on the advisors’ knowledge and experience with transit vehicle manufacturing and long-term maintenance practices. The technical advisory team’s role was to review the technical portions of each proposal for compliance with RFP specifications.
Each RFP was evaluated and scored based on the following criteria (1,000 points total possible):
- Design, Quality, and Production Process (up to 400 points);
- Price (up to 400 points); and
- Warranty (up to 200 points).
Two proposals were received from the following firms:
- Gillig, LLC; and
- New Flyer.
The evaluation recommendations were reached by consensus in consideration of published selection criteria, with the committee selecting GILLIG, LLC. for award. The following summarizes the results:
Proposers Total points
GILLIG, LLC 820
New Flyer 775
In accordance with Phoenix City Code SEC 43-14 (J), a contract shall be awarded to the most highly rated responsible firm whose offer conforms in all material respects to the requirements and criteria outlined in the solicitation. Therefore, the Public Transit Department’s Procurement Officer recommends the award to Gillig, LLC.
Financial Impact
The term of the awarded contract shall be five years with an aggregate value of $145,023,384. Buses are funded 85 percent with federal funds and 15 percent with regional funds. The Public Transit Department estimates purchasing 265 buses utilizing this contract over the five-year period.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Transit Department.