Title
Property Management Services at 100 W. Washington Building - Amendment (Ordinance S-49030)
Description
Request to authorize the City Manager, or his designee, to amend Agreement 155334 to allow additional expenditures and agreement extension with Jones Lang LaSalle Americas, Inc. for property management services at the 100 W. Washington (100 West) building. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $2,085,336.
Report
Summary
The Public Works Department is responsible for maintaining 100 West and the building systems that operate the facility. The size and complexity of the building requires professional services from a full-service property management company to maintain the building assets while the City prepares to self-perform this function. Necessary services to maintain the facility include managing essential services such as heating, ventilation, and air conditioning (HVAC) systems, chillers, elevators, custodial services, and other required maintenance services. The City is in the process of learning the building systems and procuring all the necessary vendors to assist City staff in providing essential services (from elevator inspections to boiler maintenance) during this transition period. The additional expenditures and extension of this contract with Jones Lang LaSalle Americas, Inc. is necessary and will help to ensure the property is properly maintained until the transition period is complete.
Contract Term
The initial contract extension will begin Jan. 1, 2023 and end on June 30, 2023, with six one-month options to extend.
Financial Impact
The initial authorization of this agreement was for an expenditure not-to-exceed $2.8 million. This request will increase the authorization of the agreement by an additional $2,085,336, for a new total not-to-exceed agreement value of $4,885,336.
Funding is available in the Public Works Department's budget.
Concurrence/Previous Council Action
The City Council approved issuance of obligations for the acquisition, construction, and improvement of municipal facilities for 100 West (Ordinance S-47832) on July 1, 2021.
Location
100 W. Washington St.
Council District: 7
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.