Title
Office Supplies and Service Contract - COOP-25-0513 Request for Award (Ordinance S-51703) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into contracts with ODP Business Solutions, LLC and Wist Supply & Equipment Co. dba Wist Business Supplies & Equipment to provide office supplies and service for the Citywide departments. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $8,300,000.
Report
Summary
These contracts will provide the City with office supplies, which support the needs of the City's employees, facilities, and warehouses and the public. Office supplies include but are not limited to adhesives, binders, book cases, garbage bags, dusters, notebooks, pens, and other miscellaneous supplies set forth in the contracts and required for the City to remain operational on a daily basis.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Alternative Competition. The contracts were awarded through a competitive process consistent with the City's procurement processes, as outlined in Phoenix City Code, Chapter 43. By utilizing the State of Oregon's National Association of State Procurement Officials Master Agreement (NASPO), the City benefits from the NASPO cooperative contract rates adopted through the State of Arizona Participating Agreement.
Contract Term
The contract will begin on or about April 1, 2025, for a five-year term with no options to extend.
Financial Impact
The aggregate value of the contracts will not exceed $8,300,000 for the five-year aggregate term.
Funding is available in the various departments' operating budgets.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.