Title
Phoenix Convention Center Audio Visual Infrastructure Replacement Professional Services Amendment - CP10400026 (Ordinance S-44337)
Description
Request to authorize the City Manager, or his designee, to execute two amendments to Contract 145112 with McCarthy O'Connor, LLC to provide the continuation of Project Management Services in support of construction for the Phoenix Convention Center Audio Visual Infrastructure Replacement Project. The fee for additional services will not exceed $360,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This project is for the assessment, design, and replacement of the existing Audio Visual (AV) control and network systems with compatible leading edge technology, and complete retrofit of Audio Visual Lighting in Symphony Hall as well as the North, West, and possibly portions in the South Building. During all phases of work, the Phoenix Convention Center Complex will remain in full operation and open at all times. This project includes three phases; the design phase, phase one construction and phase two construction.
McCarthy O'Connor, LLC's Audio Visual project management expertise and experience is unique and very specialized, and the size, scope and cost of this project warrants an Owner's Representative. McCarthy O'Connor, LLC's Project Management additional services include, but are not limited to:
- Providing project administration during construction.
- Cost management.
- Project quality and schedule management to ensure no interruptions to City operations.
- Working in association with the Design-Build Team, reviewing invoices, change orders, construction schedule development and control, field observation, punchlist and project close-out activities.
Procurement Information
McCarthy O'Connor, LLC was chosen to provide Project Management Services for this project using a direct-select process according to section 34-103 of the Arizona Revised Statutes.
Contract Term
The term of the first amendment is for 280 calendar days from the Notice to Proceed. The term of the second amendment will be up to 30 months from the Notice to Proceed. Contract work scope identified and incorporated into the contract prior to the end of the contract term may be agreed to by the parties, and work may extend past the termination of the contract. No additional contract work scope changes may be executed after the end of the contract term.
Financial Impact
The total fee for contract services will not exceed $500,000, including all subconsultant and reimburseable costs.
Staff previously executed the initial contract in the amount of $140,000, for the design phase project management services of this project.
The first amendment will increase the contract capacity by $160,000 for phase one of construction project management services, including all subconsultants, and reimbursable costs, for a total contract value of $300,000. Future contract amendments may be executed for phase two of construction project management services or other contract services totaling an amount not-to-exceed the remaining $200,000, and will be reviewed and approved separately by the Budget and Research Department.
Funding is available in the Phoenix Convention Center Department's Capital Improvement Program budget. Contract payments may be made up to the contract limits for all rendered contract services, which may extend past the contract termination.
Previous Council Action
City Council approved Professional Services Contract 145112 on June 7, 2017.
Location
100 N. 3rd St.
Council Districts: 7, 8
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr., Deputy City Manager Mario Paniagua, the Phoenix Convention Center Department, and the City Engineer.