Title
Request Authorization to Enter Into Contracts with The Society of St. Vincent de Paul and Justa Center for COVID-19 Heat Relief Services (Ordinance S-46816)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with The Society of St. Vincent de Paul (SVdP) and Justa Center to provide heat relief service for individuals experiencing homelessness. Contracts will be executed on or about June 20, 2020 and will end Sept. 30, 2020. The aggregate value of the contract with SVdP will not exceed $300,000 and the aggregate value of the contract with Justa Center will not exceed $135,000. Further request authorization for the City Controller to disburse all funds related to this item. Funding is provided through one-time Coronavirus Relief Funds.
Report
Summary
As a result of the COVID-19 pandemic, the majority of heat relief locations have been closed which leaves the most vulnerable out in the sun all day. Heat relief provides refuge and access to water.
SVdP is an international non-profit agency serving those in need, with Phoenix being home to the largest SVdP in the world. SVdP will place a shade structure, misters and swamp coolers at three locations: the Human Services Campus dining hall, SVdP Sunnyslope dining room, and SVdP Watkins Campus. SVdP increased staff at the Human Services Campus dining hall for heat relief services with proper social distancing to comply with COVID-19 safety guidelines. SVdP will also provide food delivery of lunch and dinner to the Heat Respite Center at the Phoenix Convention Center. Justa Center provides life-sustaining resources, services and support to assist homeless seniors on their path to housing and supportive services. Justa Center will place a shade structure with a generator on the agency's back parking lot with increased staff to offer case management services with proper social distancing to comply with the COVID-19 safety guidelines.
Procurement Information
Services may be procured, as needed, by utilizing procurement in accordance with Administrative Regulation 3.10 to implement and administer programs intended to prevent, prepare for and respond to the COVID-19 national pandemic. The City of Phoenix has obtained or will obtain all necessary federal waivers to ensure compliance with federal procurement guidelines.
Contract Term
The contracts will be executed on or about June 20, 2020 and will end Sept. 30, 2020. These contract may be extended based on continuous need and available funding, which may be exercised by the City Manager or designee.
Financial Impact
The funding breakdown is as follows:
- The Society of St. Vincent de Paul: $300,000
- Justa Center: $135,000
The aggregate value for both contracts shall not exceed $435,000. There is no impact to the General Fund. Funding will be provided through one-time Coronavirus Relief Funds.
Department
Responsible Department
This item is submitted by Assistant City Manager Deanna Jonovich and the Human Services Department.