Title
Contract Award for Barricade and Warning Device Rental/Set-Up (Ordinance S-44138)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Trafficade Services, Inc. to provide traffic and barricade warning device set-up (including special events) for all City of Phoenix departments. The aggregate value through Jan. 31, 2023 shall not exceed $15,000,000, with an annual value of $3,000,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This contract will be utilized for the rental, supply and servicing of barricades, warning devices and lights, signs, flag-type high-level warning devices, 28" cones, arrow panels, dynamic message signs, sand bags, and other related items and services related to traffic control due to emergencies, construction or special events. Contractor customer support shall be on a 24-hours-a-day, seven-days-a-week basis.
Procurement Information
An Invitation for Bid, IFB 17-178 Barricade and Warning Device Set-Up Requirements Contract, was conducted in accordance with Administrative Regulation 3.10. One non-responsive bid was submitted and rejected and three responsive and responsible bids were received by the Finance Department/Procurement Division on Aug. 25, 2017.
Trafficade Service, Inc. $2,380,840
Roadsafe Traffic Systems $2,827,491
Southwest Barricades $3,259,970
It is recommended by the Deputy Finance Director that the bid from Trafficade Service, Inc. be accepted as the lowest, responsive and responsible bidder.
Contract Term
The five-year term shall begin on or about Feb. 1, 2018. Provisions of the contract do not provide any options to extend.
Financial Impact
The aggregate value through Jan. 31, 2023 shall not exceed $15,000,000, with an annual value of $3,000,000. Funds are available in all City of Phoenix department budgets.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.