Title
Printer Supplies - State of Arizona Cooperative Contract - ADSPO 14-061108 (Ordinance S-45146)
Description
Request to authorize the City Manager, or his designee, to extend contract 143873 with Vision Business Products of Arizona Inc., for a month-to-month extension, up to six months, through May 31, 2019 allowing the State of Arizona to complete its procurement process. Further request authorization for the City Controller to disburse all funds in an amount not to exceed $100,000 related to this item.
Summary
Vision Business Products of Arizona, Inc. will continue to provide original equipment manufacturer (OEM) printer supplies for a broad range of inkjet, laser printers, and plotter equipment such as parts, accessories, ink, toner and repair kits on an as-needed basis. This contract is used by all City departments. This extension and additional funds will allow the avoidance of any disruption to City operations and cooperative price and volume discounts while the State of Arizona completes a new competitive procurement process, which is currently underway.
Contract Term
The contract term will be on month to month through May 31, 2019.
Financial Impact
The aggregate extension will not exceed $100,000. The revised aggregate value will be $2,002,195. Funds are available in various departments' budgets.
Concurrence/Previous Council Action
This contract is a result of a Cooperative Agreement with the State of Arizona's contract ADSPO14-061108 and originally approved by Formal Council Action on Dec. 2, 2013.
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.