Title
In-Vehicle Parts and Motorola Equipment Support - Contract Extension (Ordinance S-45101)
Description
Request to authorize the City Manager, or his designee, to enter into a one-year extension for Contract 134881 with Conduent Transport Solutions, Inc. (Conduent) for support services on the in-vehicle parts and Motorola equipment components of the Vehicle Management System (VMS) for the Public Transit Department. Further request authorization for the City Controller to disburse funds in an amount not to exceed $391,356.
Report
Summary
The City of Phoenix Public Transit Department, its contractors, and regional transit partners currently utilize the regional VMS developed by Conduent (previously Xerox Transport Solutions, Inc. and Affiliated Computer Services) and put into operation in 2003. VMS is a Computer Aided Dispatch (CAD) system that provides Automatic Vehicle Location (AVL) capabilities for buses throughout the region operating under the Valley Metro brand and for Phoenix Dial-A-Ride (DAR) vehicles.
The in-vehicle parts and Motorola equipment supported by this contract are part of the existing VMS, which is used to help plan, operate, and monitor integrated systems for coordinated vehicle scheduling and dispatching, and monitoring technologies for the region.
The Public Transit Department currently has a regional CAD/AVL system upgrade project in progress which will replace the aging VMS. The project is expected to be completed during the first half of 2019. To help ensure bus operations are not negatively impacted during the transition, the continuous use of the existing VMS is necessary until the complete regional fleet is transitioned to the new system. This request is to extend the current Contract 134881 with Conduent Transportation Solutions, Inc., to ensure continued support of the in-vehicle parts and Motorola equipment components of VMS.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
The extension will be for up to a one-year period beginning on Jan. 1, 2019, through Dec. 31, 2019, with an option to terminate the contract early with 30 days' notice, allowing the ability to terminate the contract coincident with the completion of the installation of the new CAD/AVL system.
Financial Impact
The aggregate contract value shall not exceed $391,356. Funds are available in the Public Transit Department operating budget. The City will be reimbursed by regional transit partners for their respective share of the cost of this support agreement.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Transit Department.