Title
Hohokam Drainage Program 1 - Engineering Services - ST83140137, ST83140139, ST83140142 and ST83140143 (General Obligation Bond) (Ordinance S-51568) - District 8
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Kimley-Horn and Associates, Inc. to provide Engineering Services that include design and possible construction administration and inspection services for the General Obligation Bond funded Hohokam Drainage Program 1 Project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $1,796,936.79.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, and railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to implement comprehensive storm water management solutions across multiple sites within the City. Program 1 will provide these services at four separate locations: 12th Street to 14th Street - Ardmore Road and Highline Canal; 16th Street and Ardmore Road Basin 1; 14th Street to 15th Street - Ardmore Road and Dobbins Road; and South Mountain Avenue - 14th Street to 17th Way.
Kimley-Horn and Associates, Inc.'s services include, but are not limited to: update hydrologic and hydraulic analysis to confirm size of proposed storm drains; collect topographic, utility and geotechnical information to aid in the design of new storm drain; develop construction documents for project limits, including plans, specifications, and cost estimates; assist the City in community public outreach and stakeholder engagement; support the City's utility coordination efforts that include utility designation and potholing, identifying necessary right-of-way for project, and preparing necessary right-of-way documents; and perform other tasks as determined by the project needs.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Five firms submitted proposals and are listed below.
Selected Firm
Rank 1: Kimley-Horn and Associates, Inc.
Additional Proposers
Rank 2: AECOM Technical Services, Inc.
Rank 3: Wilson & Company, Inc., Engineers & Architects
Rank 4: Wood, Patel & Associates, Inc.
Rank 5: Ardurra Group, Inc.
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Kimley-Horn and Associates, Inc. will not exceed $1,796,936.79, including all subconsultant and reimbursable costs. Funding is available in the Street Transportation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Public Outreach
Kimley-Horn and Associates, Inc. will work with the City of Phoenix Public Outreach firm on public engagement.
Location
12th Street to 14th Street - Ardmore Road and Highline Road; 16th Street and Ardmore Road Basin 1; 14th Street to 15th Street - Ardmore Road and Dobbins Road; South Mountain Avenue - 14th Street to 17th Way.
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson, the Street Transportation Department and the City Engineer.