Title
Interpretation Services - Participating Agreement Under US Communities Cooperative (Ordinance S-43317)
Description
Request to authorize the City Manager, or his designee, to enter into a cooperative participating agreement with Language Select, LLC to purchase Interpretation Services for citywide departments, for up to two years, in an amount not to exceed $60,000. Contract 33851 was established by the City of Chicago on behalf of the US Communities Cooperative. Further request authorization for the City Controller to disburse all funds related to this item over the life of the contract.
Report
Summary
This contract will allow the City to provide the flexibility of offering 24 hours a day, 7 days a week phone service, video relay support, and interpretation of written documents. Currently, the Communications Office supports the City and its residents with media relations and community outreach, but also serves as the primary point of contact for interpretation services at public meetings and other community events. This contract will allow for interpreter and translator services in either public, private, or community environments for emergency and non-emergency situations. Emergency situations may include, but are not limited to, natural disasters or to provide increased support during an increased volume of calls from the general public that may call the City for information.
Procurement Information
In accordance with Administrative Regulation 3.10, a participating agreement is required when the City utilizes a cooperative agreement from another public agency. This contract was awarded through a competitive process consistent with the City's procurement processes, as set forth in Phoenix City Code, Chapter 43. Utilization of cooperative agreements allows the City to benefit from national government pricing and volume discounts.
The Deputy Finance Director recommends that the cooperative participating agreement with Language Select, LLC be accepted.
Contract Term
The contract term will begin on or about April 5, 2017 for a term of two years.
Financial Impact
The aggregate contract value will not exceed $60,000, with an estimated annual expenditure of $30,000. Funds are available in the various departments' budgets.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.