Title
Solid Waste Yard Container Management Services Agreement (Ordinance S-49247)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Cart One, LLC, for the cleaning, organizing, repair, and management of refuse and recycle containers at the City's solid waste container yards. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the agreement will not exceed $955,642.
Report
Summary
The Public Works Department Solid Waste Division is responsible for the proper storage, maintenance, repair, and tracking of various refuse and recycle containers. Currently, more than 700,000 containers are in service and this agreement will provide management of the container yards that includes cleaning, organizing, and repairing the containers as needed. This will help maintain a quick turnaround time for staff to place the containers back into service. This agreement will also maintain the inventory of the containers so they can be placed back into service, sent for warranty, or recycled due to the end of lifecycle.
Procurement Information
Invitation for Bid (IFB) 23-SW-027 was conducted in accordance with Administrative Regulation 3.10. Three offers were received by the Public Works Department Procurement Services Division on Oct. 12, 2022. The offers were evaluated based on price, responsiveness to all specifications, terms and conditions, and responsibility to provide the required services. The offer submitted by Cart One, LLC was deemed fair and reasonable.
Cart One, LLC: $28.70 bid total
Contract Term
The initial one-year term of the agreement will begin on or about Jan. 1, 2023. The agreement will include four one-year options to extend the term, for a total agreement term of up to five years if all options are exercised.
Financial Impact
The aggregate value of the agreement, including all option years, is $955,642, including all applicable taxes. Funding is available in the Public Works Department's budget.
Location
Salt River Service Center - 3045 S. 22nd Ave.
Employee Driver Training Academy - 3535 S. 35th Ave.
27th Avenue Transfer Station - 3060 S. 27th Ave.
Union Hills Service Center - 138 E. Union Hills Drive
Council Districts: 2 and 7
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.